This Privacy Statement is applicable to all the websites “Erasmus Recruitment” (General Partnership), founded by the Economic Faculty association Rotterdam (EFR) and Study Association of the Rotterdam School of Management (STAR) operates. Erasmus Recruitment processes personal data for its websites. In this Privacy Statement, we inform you of the purposes for which personal data are processed and how you can exercise your privacy rights and provide other information that could be important for you. This Privacy Statement applies to all activities of Erasmus Recruitment, including the activities via the website. This Privacy Statement provides the most relevant information on each subject.
Erasmus Recruitment treats personal data with care and acts within the limits of the General Data Protection Regulation (GDPR).
Controller and responsibility
For most of the purposes described below, Erasmus Recruitment is ‘controller’ according to the definition in the EU’s General Data Protection Regulation (GDPR). This means Erasmus Recruitment determines the goals and means for the processing of personal data of all categories of data subjects. We consider it to be essential that everyone’s personal data is handled and secured with the greatest care. We also want to be transparent about the way in which we process your data.
For which purposes does Erasmus Recruitment process your personal data?
Erasmus Recruitment uses your personal data that we gather for its operations. The main purposes for which Erasmus Recruitment processes personal data are:
- Administration and support: participant administration, internal information provision, recording participation in events, organizational analysis, handling disputes.
- Business operations and finance: financial administration, management of the purchasing systems and payment systems, implementation, and management of procedures for IT, legal affairs, and other business operations. Internal and external information provision, the issue of certificates.
- Facilities: access and management systems.
- General processes: web content management, physical and digital archiving, participation in decision-making, complaints procedure and objections and appeals.
- Events: when participating in an activity with a selection based on (anonymous) Curriculum Vitae during our events (including but not limited to the Erasmus Recruitment Days), the participating company will receive the (non-anonymized) Curriculum Vitae of the registered participants of the attended event two days before the event.
Erasmus Recruitment processes personal data via its various websites, such as personal data acquired via contact forms. This takes place on the basis of permission or on the grounds of the justified interests of Erasmus Recruitment. All processes in which personal data are processed are recorded in a register of processing activities. This gives Erasmus Recruitment a complete and up-to-date overview of all data processing processes.
Whose personal data does Erasmus Recruitment gather?
In the processes referred to above, Erasmus Recruitment gathers data from different categories of data subjects. These are:
- ESE/RSM Students
- Visitors to the website(s)
- Event visitors
- Companies and their employees
Which personal data does Erasmus Recruitment gather?
Different personal data are gathered in each process. These include, but are not limited to:
Category: Personal identification data
Example: Name, date of birth
Catgory: Contact details
Example: Email address, phone number
Example: Photographs, videos
Category: Financial data
Example: Bank account number, payments
Category: Educational data
Example: Study phase, degree program
Category: Application data
Example: Curricula Vitae, resumés, grade transcripts
Category: Digital data
Example: Cookies, IP addresses, account logs
Erasmus Recruitment gathers (personal) data directly from you, and where applicable, Erasmus Recruitment also receives personal data from third parties, in as far as this is in compliance with the law.
Granting and withdrawal of permission
Erasmus Recruitment offers various activities that can only be performed by making use of your personal data. These could include your e-mail address, in order to send newsletters and/or promotional e-mails. If you grant Erasmus Recruitment permission to use personal data, you can always withdraw this permission at a later date.
How does Erasmus Recruitment ensure confidential handling of personal data?
Erasmus Recruitment treats personal data as confidential. Erasmus Recruitment takes appropriate technical and organizational measures to protect personal data. Erasmus Recruitment shares personal data only in accordance with this Privacy Statement and with third parties only if this is warranted and takes place with care.
Sharing data with third parties
On the instructions of Erasmus Recruitment, third parties may provide certain parts of the services for the execution of an agreement. Erasmus Recruitment contracts agreements with these processors in order to ensure that personal data are handled confidentially and with due care. These agreements are contracted in ‘processor’s agreements’.
Your personal data will not be leased, sold, or shared in any other way with or provided to third parties. Erasmus Recruitment may share your (personal) data with third parties if, for example, you have personally granted permission for this or if this is necessary for the execution of the agreement.
Erasmus Recruitment provides personal data to enforcement authorities or fraud control organizations if this is necessary in order to comply with a statutory obligation.
Erasmus Recruitment retains the right to share your personal data with the following third parties:
- Economic Faculty association Rotterdam (EFR)
- Study Association of the Rotterdam School of Management (STAR).
Passing on your data outside the EU
In some cases, third parties may be located outside of the European Union. In these cases, Erasmus Recruitment will take appropriate measures to protect personal data. For example, in the following situations: in case of a trip abroad where Erasmus Recruitment has to share your data to arrange accommodation or flights.
For how long are data stored?
Erasmus Recruitment stores your personal data in compliance with the GDPR. The data are not stored for longer than is strictly necessary in order to realize the objectives for which the data are gathered. Please contact us for more information on our Data Retention Policy.
How can you view, correct, or delete your data?
You can send a viewing or correction request to Erasmus Recruitment. Clearly state that this concerns a viewing or correction request pursuant to the GDPR. You can also request the deletion of your data, but this is only possible in as far as Erasmus Recruitment can still comply with its statutory obligations, such as the statutory term for storage. Bear in mind that you may be required to provide a copy of an identity document in order to verify your identity. You can make a secure copy of your proof of identity quite simply with the government ‘Kopie Id’ app which you can download in the app store.
You also have the right to submit a complaint concerning the use of your data to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
Cookies and clicking behaviour
General visitor data, such as the most commonly requested pages, are recorded on our website. The purpose of collecting this general information on visits to the website is to optimise the design of the website for you. Erasmus Recruitment uses different tools for the optimal functioning of the website and to improve its user-friendliness, and in order to retrieve active feedback from users. Read more about the cookies that Erasmus Recruitment uses here.
Third party privacy policies
Do you still have any specific questions or comments regarding our privacy statement after reading this information? Then please feel free to contact us by sending an email to firstname.lastname@example.org.